Job Description

Description We are looking for a dedicated Office Manager to oversee and optimize office operations for our Carlsbad and Irvine locations. This position involves ensuring smooth day-to-day activities, maintaining supplies, and coordinating events while supporting talent acquisition and onboarding efforts. As a Contract-to-long-term role, this opportunity offers the potential for growth within the organization. Responsibilities: - Oversee office operations, including coordinating shipments and arranging maintenance for both Carlsbad and Irvine locations. - Maintain an adequate stock of office and kitchen supplies for both offices, ensuring timely replenishment. - Plan and execute office events, including ordering meals and coordinating logistics. - Manage the upkeep of outdoor patio furniture at the Carlsbad office. - Handle expense reporting for both office locations, ensuring accuracy and timeliness. - Develop and maintain an organized filing system for company documents to ensure easy retrieval. - Support the talent acquisition process by entering candidate information, preparing offer letters, and setting up new hires in the system. - Facilitate onboarding for new team members, including on-site support when required. Requirements: - Proven experience in administrative office management or related roles. - Ability to efficiently order and manage office supplies. - Strong organizational skills for maintaining filing systems and coordinating events. - Previous experience with receptionist duties or front-office operations. - Familiarity with onboarding processes, including candidate data entry and offer letter preparation. - Proficiency in handling expense reporting and ensuring compliance. - Excellent communication and interpersonal skills for liaising across teams. - Ability to travel between locations as needed, with most time spent in Carlsbad. Requirements - Proven experience in administrative office management or related roles. - Ability to efficiently order and manage office supplies. - Strong organizational skills for maintaining filing systems and coordinating events. - Previous experience with receptionist duties or front-office operations. - Familiarity with onboarding processes, including candidate data entry and offer letter preparation. - Proficiency in handling expense reporting and ensuring compliance. - Excellent communication and interpersonal skills for liaising across teams. - Ability to travel between locations as needed, with most time spent in Carlsbad. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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