Job Description

System One has partnered with a Tulsa firm that is seeking an experienced Litigation Legal Secretary to support a dynamic team of attorneys in providing litigation and administrative assistance. This role will focus on enhancing the workflow of both senior and junior members of the firm.

Responsibilities:

• Understanding fundamental pleadings, service of process protocols, and discovery procedures.
• Crafting standard pleadings and a variety of legal documents.
• Managing filings in state and federal courts, with a strong grasp of electronic filing processes.
• Reviewing, organizing, and categorizing legal documents.
• Drafting, submitting, and monitoring files in electronic case management systems.
• Maintaining an organized approach to document storage in the firm's document management platform.
• Overseeing attorneys’ billing activities, including time tracking, editing, and invoicing procedures.
• Utilizing Outlook to track important litigation deadlines.
• Establishing and managing files for new clients.
• Performing general clerical duties, including drafting correspondence such as letters, memos, and emails.
• Preparing and submitting expense reports and check requests.

Qualifications:

• Minimum of 4 years in civil/commercial litigation is essential. Background in employment law is a plus.
• Understanding of eBilling procedures and legal firm billing practices.
• Awareness of state and federal filing structures and procedures.
• Ability to edit and proofread documents effectively.
• Quick and precise typing skills.
• Strong organizational abilities in managing documents and files.
• Willingness to learn and adapt to new technologies as needed.
• Keen attention to detail is essential for success in this role.
• Capability to handle multiple tasks and prioritize requests from various team members.
• Strong verbal and written communication skills.
• Dependability and punctuality in attendance.
• Proficient in Microsoft Office Suite.
• Familiarity with Adobe.
• Experience with document management systems (e.g., iManage or similar).
• Knowledge of legal billing software (e.g., Elite 3E or equivalent).

Job Tags

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