Job Description

Responsibilities

Join our team at Hartgrove Behavioral Health System and Garfield Park Behavioral Hospital in this exciting Executive Assistant position supporting the CEO of Hartgrove Behavioral Health System and Garfield Park Behavioral Hospital! 

JOB SUMMARY: Provides secretarial support for the CEO and other departments of the hospital. Completes general office duties and other related work assistance to the Administrative Department as instructed by the CEO. Takes and transcribes meeting minutes for the Medical Executive Committee, Governing Board, Department Managers, Environment of Care, and Infection Control Committee, and other meetings as requested. Organizes and prepares agendas and informational packets for members of the aforementioned meetings. Maintains meeting minutes and attachments in an organized manner. Types and updates all policies and procedures for the hospital and maintains policy and procedure manuals throughout the hospital. Types and maintains up-to-date policy indexes for policy manuals to ensure that policies are easily accessible and retrievable by staff members. Maintains an organized filing system of hospital contracts. Maintains a system to track contract renewal dates and acquires other documentation for contract files in order to meet JCAHO and other regulatory agency standards. Maintains CLGA/CAR log. Responsible for Hospital questionnaires. Functions as the supervisor for the Communications department and has 24/7 responsibility and oversight.

Hartgrove Behavioral Health System is a 160-bed leading psychiatric hospital dedicated to providing quality behavioral health services for its diverse population of children, adolescents and adults. Hartgrove Hospital has become the flagship behavioral health facility within Universal Health Services, Inc., its parent company. As a leader in behavioral health within UHS and in the Chicago area, Hartgrove Hospital is a state-of-the-art facility offering some of the most advanced technologies and programs found in the behavioral health field. We are dedicated to our teamwork approach and provide a compassionate and therapeutic environment, as well as offering a continuum of specialty programs throughout our inpatient, partial and outpatient services.

Garfield Park Behavioral Hospital is dedicated to providing behavioral health and psychiatric support to children and teens ages 3 to 17.

A Career with Hartgrove Behavioral Health System Offers....

• A rewarding career improving the lives of adults and youth
• Highly competitive wages & shift differentials
• Career advancement and mobility
• An engaged leadership team with a commitment to patient and staff safety
• And much more!

For information about the benefits we offer, please visit  UHS Benefits Service Center .

Qualifications

JOB SPECIFICATIONS: To perform this job successfully, an individual must be able to demonstrate competency in the criteria listed in this job description. The specifications listed below are representative of the knowledge, skill and ability to meet the minimum requirements for this position.

Education: High School diploma or equivalent. Formal secretarial school helpful.

Experience: Minimum of 3 to 5 years executive assistant and broad administrative experience, preferably in a hospital setting. Typing, contracting, analytical, event planning experience required. Experience with office systems and equipment required. Word processing and advanced computer skills required.

Knowledge: Good overall knowledge of general office systems and excellent organizational skills are essential. Word processing skills are required. Language and communication skills with hospital staff, physicians, community members, referral sources, and others is essential. Must be able to manage multiple tasks.

Job Tags

Contract work, Shift work,

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